April 2020
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Coalition Status as 23 MARCH 2020

The Early Learning Coalition of Escambia County is OPEN for business!

Our doors may be closed but we are ready to serve you.

Please contact us by phone or email as follows:

 

School Readiness/VPK clients please contact:

Call 850-332-6775 or email sreligibility@elcescambia.org

 

Parents/guardians with questions or seeking child care:

Call 850-595-5915 or email ccrr@elcescambia.org

 

Providers and others with questions or business needs:

Call 850-595-5400 or askelc@elcescambia.org

 

 

Note to Current Clients (Parents and Guardians)

Your eligibility for services is secure. Even if your child is absent you will not lose your eligibility for services. Nor will you lose eligibility if you are not working or temporarily unemployed. We highly recommend if you are not working, and therefore do not need child care at this time, you reduce the risk of exposure to your family and relieve the burden on your provider by keeping your children home. Providers will be paid for all children regardless if they attend or not.

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For additional information please check our Important Updates page.

 

 

Dear SR and VPK Providers:

 

The Department of Education and the Office of Early Learning are committed to providing up-to-date information and guidance to our early learning community to address concerns of the Coronavirus (COVID-19). The health and safety of our children, families, and providers’ staff is of utmost importance.

 

We strongly recommend:

  •  You adhere to the CDC’s March 15, 2020 Interim Guidance for higher-risk populations by limiting children and employees to no more than 10 people in a single occupied space.
  • You should also continuously monitor CDC guidance and to fully comply with all directives.

 

On March 17, Governor DeSantis held a press conference and DOE issued a press release detailing our efforts to:

 

  • Ensure that all SR and VPK providers receive their funding – which means we will pay/reimburse for additional child absences when the provider is open and for those that occur during temporary closures.
  • Eliminate all requirements for remaining child screenings/assessments or provider program assessments for the 2019-20 program year.
  •  Extend timelines for provider improvement plans and reports.

 

For families, we are:

 

  • Suspending termination of SR eligibility.
  •  Extending the timelines for redetermination of SR eligibility.
  • Waiving parent copays/fees for all eligible SR families regardless of their income.

 

We hope you can see that we are dedicated to ensuring that childcare providers will be able to financially support their day-to-day operations, including paying teachers. We will work with your coalition to provide more details related to implementation, and request that you do not make changes to your current SR or VPK calendars at this time. If you have additional questions, please contact your early learning coalition.

 

 

Shan Goff, Executive Director

Office of Early Learning/Department of Education

250 Marriott Drive

Tallahassee, FL 32399

 

(P) 850.717.8554

Shan.Goff@oel.myflorida.com

 

 
 

Office of Early Learning

Florida Department of Education

250 Marriott Drive

Tallahassee, FL 32399

Toll-Free: 866-357-3239

 

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Dear Early Learning Partners, Parents, and Caregivers:

 

The Early Learning Coalition, out of an abundance of caution and to protect the safety and welfare of those we serve from the spread of COVID-19, has decided to suspend person-to-person interactions at all of our office locations and field operations. This is in keeping with the latest recommendations from the Centers for Disease Control (CDC).

 

While our locations will be closed to the public, our ongoing operations to serve the children, families and early learning programs in Escambia County will continue. The same attention to detail and customer service offered in face-to-face visits will continue to occur within an alternative service delivery model. 

 

Effective, Wednesday, March 18, the Early Learning Coalition office will close to the public, but all office employees will continue to work in our offices or remotely. Parents and caregivers who would normally access child care services through our office will receive assistance via phone, email, text and other online methods. Providers will also receive support and assistance electronically, through either phone or email contact as we have always done.

  

All upcoming public meetings will continue to be publicly noticed as usual, but will be held via teleconference instead of in person.

 

Any Provider needing services will be able to call our Admin Office at 850-595-5400 or email us at askelc@elcescambia.org.

 

Any parents needing services will be able to call our Eligibility Office at 850-332-6775 and will be connected with a Team Member, who will work with them to address their needs. 

 

We will strive to continue to provide the best possible customer service under these very challenging circumstances.

 

We know these are very trying times for our community and the Early Learning Coalition wants to ensure that accessing and maintaining our services does not create another obstacle for anyone. We will be here and available for you. Please let us know if there is anything we can do to assist you during this time. We appreciate your consideration and patience as we all try to cope with this ongoing crisis.

 

Additional updates and changes will be provided as soon as they are known. Please visit our website (www.elcescambia.org) and follow us on Facebook for daily updates.

__________________________________________________________________________________________________________________ 


Eligibility and Services Contacts


REGISTER FOR VPK 2020-2021 SCHOOL YEAR HERE

Program Eligibility and CCRR services: Suite 225 | Phone: (850) 332-6775 (PE) or (850) 595-5915 (CCRR) | Fax: (850) 466-3783

Administrative and Financial Contact Info

Administration, Finance, & Training Office: 3300 N Pace Blvd, Suite 210 | Pensacola, FL 32505 | Phone: (850) 595-5400 | Fax: (850) 332-5140

Main Offices open to the public Monday - Thursday 7:30 a.m. to 5:30 p.m, and Friday 8:00 a.m to 12:00 p.m.


The Early Learning Coalition will be closed from February 17th in Observance of Presidents Day. 
In the event of an emergency, please contact the coalition at askelc@elcescambia.org 

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What's Happening:

Florida's Voluntary Prekindergarten Educaiton Program, or VPK, is a free educational program that prepares 4-year-olds for success in Kindergarten and beyond. Registration opens January 1, 2020 for the 2020-21 school year. To register your child for VPK, simply visit the Family Portal here.

VPK Registration Flyer 1          VPK Registration Flyer 2

 

The Early Learning Coalition of Escambia County now has the authority to serve a new category of families and children using a combination of local funding and State matching funds.  The qualification requirements for the School Readiness Program still, except families can now initially earn between 150% of FPL and 85% of SMI and be eligible for services. For details in English click here.

La Coalición de Educación Temprana del Condado de Escambia ahora tiene la autoridad de servir a una nueva categoria de familias y niños usando una combinación de fondos locales y Estatales.  Los requisitos para qualificar para el Programa de Preparación Escolar aún , excepto que las familias ahora pueden inicialmente ganar entre 150% del (FPL) Nivel de pobreza federal y el 85% del (SMI) Ingreso medio estatal y ser elegibles para los servicios.  Para detalles en Español haga clic aquí.  

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Voluntary Pre-Kindergarten Program

Do you have a four year old eligible for Voluntary Pre-Kindergarten or if you are ready now to make an application for VPK click on the link below.

VPK Online Application, Click Here


Our On-site VPK Program support hours are Monday - Thursday from 9:00 a.m. to 3:00 p.m.

Local VPK Registration Contact Number - 850-607-8556

Please Note: VPK application documentation will not be accepted on-site outside of normal support hours.

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School Readiness Program

Are you interested in applying for child care? Then please visit our Parent Resource page, or if you are ready now to make an application for services click on the link below.

School Readiness Program Application, Click here

For questions regarding Child Care services, please contact our Eligibility Departments' Front Desk at 850-332-6775.  

 If you are looking for information regarding child care providers in Escambia County please contact us at 850-595-5915 or by email at CCRR@elcescambia.org. We offer Child Care Resource and Referral services from 8 am to 5 pm Monday through Thursday, and 8 am to 12 pm Friday. As an alternative, we invite you to download this form, fill it out, and send it back to us using one of the provided methods on the form for assistance without having to visit our offices during regular business hours.

For all other business please contact our Main Office at 850-595-5400.

School Readiness Offices open to the public Monday - Thursday 7:30 a.m. to 5:30 p.m,


New Walk-Ins

Effective March 1, 2018, the Coalition is changing its days and hours for walk-in services for School Readiness clients with referrals from CareerSource ESCAROSA and EscaRosa Coalition on the Homeless. The new schedule is Tuesdays from 8-10 am and Thursdays from 1-3 pm. During these times staff will be dedicated to serving only walk-in clientele. Clients who would like seen outside these times are encouraged to call and make an appointment. The number to call for appointments is 850-332-6775. Clients without an appointment or who come in outside of dedicated walk-in hours will be seen on a first-come, first-serve basis, but we cannot guarantee how long they may have to wait. The hours of the various offices and other services remain the same.

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Mission Statement

To identify and meet the needs of children and families to lay the foundation for lifetime success by: maximizing each child’s potential, preparing children to enter school ready to learn, and helping families achieve economic self-sufficiency.

To support this mission, the Coalition upholds these values:

  1. Early learning programs shall prepare children for success in school.
  2. Early learning programs shall involve parents as their child’s first teacher and support family skill building,
  3. Early learning programs shall be an integrated and seamless system of services and shall be implemented by the local coalition working with partnering agencies and programs.
  4. Early learning programs shall be coordinated and public funding integrated to achieve effectiveness and efficiency.
  5. Early learning programs shall be supported in their efforts to expand professional development and promote program quality.

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Provider Portal:  All providers are now required to register and maintain their information in the new State Data System.  The Provider Portal is your link to this new system. This is your place to keep your business data current, submit your attendance information for payment, and other features yet to come. To access this system use the link below.

 Provider Portal, Click here


Attendance Days:
  The Coalition will accept Reimbursement Packages for the prior month on the first three business days of each month.  Service hours for processing and submitting packages are from 7:00 a.m. to 5:00 p.m. when the days are on Monday to Thursday, and 8:00 a.m. to 11:45 a.m. if one of the three business days occurs on a Friday.  For the first two days of the three business days processing will be in the Training Room.  On the third day, processing will be conducted in the Admin front office.

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Early Learning Coalition of Escambia County - Public Records Requests 

 

It is the policy of the Early Learning Coalition of Escambia County to comply with Florida’s public records law and state retention schedules for public records, including electronic mail (e-mail). Florida’s public records law, listed in Chapter 119, Florida Statutes, states: “It is the policy of this state that all state, county, and municipal records are open for personal inspection and copying by any person. Providing access to public records is a duty of each agency.”

 Procedure for Requesting Records:  The full Coalition policy for public records, Request for Public Records Policy and Procedure, ELCEC 1401.1C, is available in our Administrative Office. Please make your request in writing by completing the Public Records Request Form, ELCEC 1401.3Awhich can be found at this link.  All public records requests must be provided to the Executive Assistant of the Coalition who is also the Records Custodian.  Per Chapter 119, F.S., the Coalition has up to five (5) business days to complete the public records request. Public records which are exempt from the provisions of section 119.07(1), F.S. will be available only as specified by applicable state and federal laws and rules.

 Public records will be available for inspection or copying during reasonable times and under reasonable conditions between 8:00 a.m. and 5:00 p.m., Monday through Thursday and 8:00 a.m. until noon on Friday, excluding published Coalition holidays.  

 The Coalition has the right to request a deposit of the estimated fees before processing begins.  The five (5) day completion timeframe will begin once the deposit is received.

 To submit a Public Records Request, please either contact the Records Custodian listed directly, or complete the Public Records Request Form, ELCEC 1401.3A and forward it by email, fax or regular mail to the Records Custodian who will process the request per our policy and procedures.

 Records Request Contact:         Jamie Phelps, Records Custodian

Email:                                         jphelps@elcescambia.org

Phone:                                        850-595-5402 (use for records requests only)

Fax:                                             850-332-5140

Address:                                      3300 N. Pace Blvd., Suite 210, Pensacola, FL  32505

 

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